Material Management module is used for tracking parts, gathering part requirements from the technicians and routing these requests either to the stockrooms or to the purchasing department depending on the part availability.
All part requests including core parts and all part returns are automatically routed to the assigned purchase agent’s “To-Do List” for immediate action. The agent can query on various criteria and decide which request needs to be handled first. Automatic purchase, repair, return and transfer orders can be created using the “To-Do List” to save time. Unlimited number of requests can be grouped in one single order.
Management authorizations and customer approvals can be applied to both requisition and purchase orders depending on customer preferences. Purchasing agents can enter detailed part information such as condition code, serial number and target destination to make the receiving process more efficient. Inventory Control system also handles automatic purchase order creations depending on minimums defined at the part level.
IC system also handles core part management, exchanges and repairs through Repair Orders as well as selling in-stock and backordered parts to customers via Sales Orders. Each part in the inventory is tracked with an automatically printed barcode and tag number making sure that the location of a specific part is always known. Completely user definable location logic is used to generate location barcodes and unlimited number of levels can be defined. These levels can later be used for reporting and physical inventory counts.
Inventory count is another major function of this system. Inventory count criteria to determine the parts to be counted can be part location and extended cost. Count locations can be plants, stockrooms, rows, columns and even individual bin boxes. Inventory counts can be created as either “one-time counts” or “cycle counts”. The management can review the count results in real-time and either approve or request a re-count.
In order to track parts from cradle to grave each and every action taken on a part is automatically stored as a transaction and this data is immediately available for both reporting and online reviewing. Transaction data includes date, user and action as well as the part attributes such as location, condition code, and unit price.
Aside from system driven adjustments, manual adjustments can also be performed. Users with the appropriate authorization may adjust all attributes of a part including quantity, location, unit cost, serial number and condition.
This system also carries out receiving and shipping functions. Receiving application lets the receivers select within a list of “on-order” parts as well as them giving them the ability to manually enter the data for unexpected shipments. Waybill barcode format mask of major carriers can be defined in the system so that, waybill data for incoming shipments can be done accurately and faster. Certificates, pictures and other documents can be scanned during receiving and they are automatically shared with other systems to provide access to the technicians and other related parties. System can automatically reject and quarantine parts if the expected attributes such as part number, serial number or condition code do not match the received parts. The assigned purchasing agent can access the list of rejected parts to take the appropriate action. Tag barcodes are automatically printed for successfully received parts and each part is routed to its destination stockroom. Receipt process can automatically feed the Production Control system when all the requested parts are received for a specific work card.
Similarly shipping application lets the shippers choose from a list of “To-Ship” parts and allows them to combine multiple parts under one shipment as long as the ship-to address is same. Once a shipment is completed the system automatically prints the “Packing Slip” to minimize manual processes. Both receiving and shipment applications are capable of manual, quantity based or cost based freight cost calculation.