Billing system is seamlessly integrated with Production Control, Labor Collection & Employee Attendance and Inventory Control systems in order to efficiently invoice materials, labor and outside services. All chargeable costs such as material, billable hours, freight costs, restock fees, overhaul and exchange costs are automatically fed into the Billing system. System also detects returns for already issued materials and automatically credits the related customer. All cost changes and late charges done after an invoice is closed are automatically routed to an exception invoice to be reviewed by the Billing Department.
This system is also capable of combining multiple projects in one invoice as well as splitting a single project into multiple invoices. As a result of this splitting functionality, long-term projects can be billed progressively.
Another key feature of the Billing system is the ability of detailed costing comparison. Predefined employee rates and related expenses are used to calculate labor costs, which can be compared with the billable amount. This comparison can be done and reported at various levels including project, department, skill code, contractor agency, work order, work card …etc.
Pricing of the data gathered from the related systems is done based on the pricing criteria defined at the contract level. It is also possible to override the contract level pricing rules for individual invoices. Billing system supports a large variety of pricing rules, which can be based on many criteria such as part availability, purchasing method, applied skills … etc. Billing department can always override prices calculated according to these rules and apply manually calculated prices to each billable item.
Billing department can mark any billable item as “Non-billable” if required. It’s also possible to make different types of adjustments on these records. For example, the billable hours of a labor collection record can be adjusted as long as it doesn’t exceed the actual time. Similarly the billable extended price of an individual material record can be modified. All these modified records can be “locked” to prevent future automatic system calculations.